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Administrative Assistant

Administrative Assistant

Administrative Assistant

National Technological University Transformation for Resilience and Recovery Programme

Ireland’s technological higher education sector, comprising new technological universities and institutes of technology, have formed a partnership to develop and deliver on the National Technological University Transformation for Recovery and Resilience (NTUTORR) programme. This ambitious programme, which is EU funded and overseen by the Higher Education Authority (HEA), proposes to utilize the national scale and scope of the sector to deliver a best-practice suite of initiatives and opportunities for the learner, for staff development, and supported by necessary enabling technologies.

Role Overview

NTUTORR is now recruiting an Administrative Assistant to support the growing Programme Management Office (PMO), which is hosted by THEA. The post holder will report to the NTUTORR National Co-ordinator and will work alongside other members of the PMO.

The general duties and responsibilities listed below are not intended to be a comprehensive list of all duties involves. The post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time.

Key Responsibilities

Reporting to the NTUTORR National Co-ordinator, the Administrative Assistant will be expected to:

  • Provide administrative support to ensure the smooth running of the NTUTORR PMO including attending meetings, drafting and circulating minutes, co-ordinating meeting schedules/calendars, booking venues and assisting in the organisation of events.

  • Provide support to communications projects relevant to NTUTORR which may include: launch events, campaigns, webinars, seminars, web content, and other communications.

  • Financial administration including the processing of invoices, expenses, petty cash, maintenance of accounts, record-keeping.

  • Office administration including maintenance of office equipment and ordering of supplies.

  • Liaise with THEA Senior Administration/Office Manager, members of the NTUTORR PMO, NTUTORR Institutional Leads and other programme stakeholders.

  • Provide other supports and assistance to the National Co-ordinator as may be required from time to time.

Candidate Skills and Attributes

Candidates should have a minimum of two years’ experience in a relevant position. They should also

  • have the ability to work well as part of a team;

  • be adaptable, flexible, and a self-starter;

  • possess good IT skills;

  • be well-organised, have an attention to detail and accuracy.

Experience working in higher education would be an advantage.

Contract details

The position of NTUTORR Administrative Assistant will be based in the NTUTORR Programme Management Office (PMO), which is hosted by THEA. This is a full-time, contract post to 31 December 2024, and subject to a period of probation and meeting on-going performance requirements.

Salary in the region of €42,000 commensurate with experience will be offered. A secondment arrangement for existing public-sector employees may be possible, subject to concluding an appropriate agreement between THEA and the candidate’s current employer.

The post is based within THEA with a high degree of flexibility regarding remote working. Some co-location with the NTUTORR National Coordinator and PMO will be essential. The role will require domestic travel within Ireland on a regular basis.

Application Details

Please forward in confidence, no later than 5 p.m. on Friday 17th February 2023, a curriculum vitae with a covering letter outlining your suitability for the post to: margaret.coen@thea.ie

Enquiries to Dr Sharon Flynn, NTUTORR National Co-ordinator, Sharon.flynn@thea.ie


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